Proposal Specialist

Under general direction, the Proposal Specialist provides technical assistance to scientific and administrative staff throughout the full contract and grant life cycle. This includes pre-award activities such as reviewing and negotiating terms for Federal, private, and industry sponsors, as well as post-award administration, including managing amendments, modifications, and processing a proposal for requests for equitable adjustments to ensure compliance and mitigate risk.

In this fast-paced, team-oriented environment, you'll assist in pulling together crucial information for submissions, reviewing data for accuracy, collaborate with cross-functional teams to gather technical specifications, pricing details, and past performance data essential for proposal development, and perform all other related duties and tasks as required or assigned.

Will also develop cost estimates and complete budgets, remain updated on policies and practices from major funding sources like the National Institutes of Health and the Department of Defense to ensure proposals follow regulations such as FAR, DFARS and OMB Circulars A-122, A-133 and A-110.

Requires a Bachelor’s Degree in Accounting, Public/Business Administration, or a directly related area, and 1-4 years of directly related experience; or an equivalent combination of education, training and/or and experience from which comparable knowledge, skills and abilities have been attained. 

Must be able to perform basic mathematical calculations and apply cost accounting principles in the preparation of cost estimates and internal reports and be able to explain financial data to management and scientific personnel, as well as be able to work with excel spreadsheets to accomplish the above.

Must have knowledge of federal regulations including FAR, DFARS, and federal cost principles contained in OMB Circulars A-122, A-133 and A-110 or equivalent experience with DCAA.  Knowledge of grant and contract policies of major funding agencies, particularly NIH and DOD are strongly preferred. Recent experience in the above areas in addition to knowledge is preferred.

Must have superior professional-level written and verbal communication skills; a high degree of professionalism, excellent judgment, problem-solving and decision-making skills.  Demonstrated ability in managing a wide variety of complex tasks and projects simultaneously while meeting multiple deadlines is required.  Must have the ability to work independently and as a part of a team.  Requires proficiency in Microsoft Office and Adobe Acrobat, including the ability to work with Excel (pivot tables, formulas, and data analysis for cost estimates and reporting), Word (document formatting and contract language review), and Adobe Acrobat (editing and managing PDF contracts and amendments). Must also be able to quickly learn and adapt to department-specific contract management systems.

This position requires a post-offer credit check.

Work is performed in an office environment.  Will operate standard office equipment and will frequently stand, walk, sit, perform desk-based computer tasks, use a telephone, perform repetitive motions and occasionally lift objects that weigh up to 10 pounds.

The above is intended to describe the general requirements for the position and should not be interpreted as an exhaustive statement of physical requirements.  The Institute will provide reasonable accommodation to any employee with a disability who requires an accommodation to perform the essential functions of the position.

Salary is commensurate with experience.

Lovelace Biomedical is an Equal Opportunity Employer